Last Updated: 02 August 2026
Tanteitalie BV (“we”, “us”, or “our”), operating via tanteitalie.com and organizer of CineFilmFest in The Hague, values your privacy and is committed to protecting your personal data in compliance with the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) and Dutch implementation laws (Uitvoeringswet AVG).
This Privacy Policy explains how we collect, use, store, and safeguard personal data when you visit our website, subscribe to our communications, submit films, buy tickets, or participate in CineFilmFest.
1. Data Controller & Contact Information
The Data Controller responsible for processing your personal data is:
- Legal Entity: Tanteitalie BV
- Trade Name / Event: CineFilmFest / Frames of Italy
- Registered Address: Kleine Nobelstraat 42, The Hague, Netherlands
- Chamber of Commerce (KVK): 63286920
- Privacy Contact: Data Protection Desk
- Privacy Contact Email: info@tanteitalie.com
2. What Data We Collect and How We Collect It
We collect personal data directly from you through website forms, newsletter subscriptions, third-party submission platforms, and automatic website interactions.
A. Website Visitors & Subscribers
- Contact Information: Name, email address.
- Technical & Usage Data: IP address, browser type, device information, visited pages, and interaction logs (collected via cookies or system logs).
- Newsletter Data: Email address, subscription preferences, open/click analytics (managed via tools such as Mailchimp).
B. Filmmakers & Submitting Parties (CineFilmFest)
- Identity & Contact Details: Name, email address, phone number, physical address, country of residence, social media handles.
- Film Media & Promotional Assets: Photos, headshots, director biographies, media links (video/audio screeners), film stills, and promotional graphics.
- Administrative Details: Payment receipts for submission fees (processed via secure third-party platforms like FilmFreeway).
C. Festival Attendees, Industry Guests, Press & Jury
- Ticketing & Attendance Data: Name, email address, ticket purchase history, accreditation details.
- Event Media: Photos and video footage captured during CineFilmFest public events in The Hague.
3. Purposes and Legal Grounds for Processing
We process your data under the following legal grounds specified by the GDPR:
| Purpose of Processing | Data Categories Involved | Legal Basis (GDPR Art. 6) |
| Festival Submissions & Management: Processing film submissions, judging, contacting filmmakers, and organizing screenings for CineFilmFest. | Filmmaker identity, contact info, media files, submission history. | Performance of Contract (Art. 6(1)(b)) |
| Ticketing & Event Logistics: Issuing festival passes, processing ticket orders, and providing event access in The Hague. | Attendee identity, email, purchase records. | Performance of Contract (Art. 6(1)(b)) |
| Direct Marketing & Newsletters: Sending updates about Tanteitalie projects, travel/cultural events, and CineFilmFest news via Mailchimp or similar platforms. | Name, email address, newsletter preferences. | Consent (Art. 6(1)(a)) |
| Festival Promotion & Media: Publishing selected filmmaker bios, photos, and film stills in official festival catalogs, programs, and on social media. | Photos, bios, social handles, promotional material. | Legitimate Interest (Art. 6(1)(f)) or Consent |
| Website Security & Technical Operation: Maintaining server stability, monitoring performance, and fraud prevention. | System logs, IP address, usage data. | Legitimate Interest (Art. 6(1)(f)) |
| Legal Compliance: Fulfilling tax, accounting, and legal requirements under Dutch law. | Transaction records, invoices. | Legal Obligation (Art. 6(1)(c)) |
4. How We Share Your Data (Data Processors & Third Parties)
We do not sell your personal data. We only share data with trusted third-party service providers (Data Processors) who act strictly on our instructions under data processing agreements:
- Email & Newsletter Marketing: Mailchimp (The Rocket Science Group LLC).
- Film Submission Platforms: Third-party submission portals (e.g., FilmFreeway).
- Hosting & IT Infrastructure: Website hosting, cloud storage, and maintenance service providers.
- Ticketing & Payment Processors: Secure payment service providers for festival tickets or submission fees.
- Legal Authorities: When required by applicable law or public authorities.
International Data Transfers
When data is transferred outside the European Economic Area (EEA)—for example, to cloud or newsletter tools based in the USA—we ensure adequate protection levels through Standard Contractual Clauses (SCCs) approved by the European Commission or equivalent legal safeguards.
5. Data Storage and Retention Periods
We store your personal data only for as long as necessary to fulfill the purposes for which it was collected:
- Newsletter Subscribers: Retained until you withdraw your consent (e.g., click “unsubscribe”).
- Filmmakers & Submissions: Retained for the duration of the CineFilmFest edition cycle and up to 2 years following the event for archival and historical cataloging purposes, unless consent is revoked or extended.
- Financial & Transaction Records: Retained for 7 years to comply with Dutch tax law (Rijksbelastingdienst).
- System Logs & Analytics: Retained typically for 90 days
6. Photos and Video at CineFilmFest
During CineFilmFest in The Hague, atmospheric photos and video recordings may be taken for promotional and archival purposes. If you appear prominently in a photo or video and wish to request its removal, please contact our Data Protection Desk at privacy@tanteitalie.com, or inform our event crew on-site.
7. Your Rights Under the GDPR
Under European data protection law, you hold the following rights:
- Right of Access (Art. 15): Request a copy of the personal data we hold about you.
- Right to Rectification (Art. 16): Request correction of inaccurate or incomplete data.
- Right to Erasure / “Right to be Forgotten” (Art. 17): Request deletion of your personal data under certain conditions.
- Right to Restriction of Processing (Art. 18): Request that we temporarily pause processing your data.
- Right to Data Portability (Art. 20): Request your data in a structured, standard, machine-readable format.
- Right to Object (Art. 21): Object at any time to data processing based on legitimate interests or direct marketing.
- Right to Withdraw Consent: Withdraw previously given consent at any time without affecting prior lawful processing.
To exercise any of these rights, email our Data Protection Desk at info@tanteitalie.com. We respond to all valid requests within one month free of charge.
Complaint to Data Protection Authority
If you believe our data processing violates GDPR regulations, you have the right to lodge a complaint with the Dutch Data Protection Authority:
Autoriteit Persoonsgegevens
PO Box 93374
2509 AJ DEN HAAG
Website: autoriteitpersoonsgegevens.nl
8. Cookies and Tracking Technologies
Our website uses only necessary cookies and similar tracking tools to run smoothly and measure traffic. No personal information is collected.
9. Third-Party Media Submitted by Users
Filmmakers and representatives submitting films or media confirm that they hold all necessary rights and third-party consents for any personal data (including actor photos, team bios, and music/video credits) provided to Tanteitalie BV and CineFilmFest.
10. Changes to This Privacy Policy
We reserve the right to update this Privacy Policy to reflect operational, technical, or legal changes. Any updates will be published directly on this page with an updated revision date.
